6. Distribution of advertisements by TPDs

Advertisements of the Group Companies are posted on various websites by the TPDs, which distribute advertisements by using identification information, such as cookies and other identifiers, and personal information acquired by the Group Companies. Additionally, the TPDs may distribute advertisements based on results from data matching conducted by the TPDs by comparing and matching personal information in possession of the Group Companies against personal information held by the TPDs, provided that, prior to the data matching process, both of such personal information are irreversibly converted into data by which the data subject is not identifiable. None of such data will be used for any purpose other than for distribution of advertisements by the TPDs.

• 1） Regarding the distribution of advertisements which uses the function of Customers Match of Google:

The Group Companies post Google ads by using personal information we collect. For details, see the columns “Customer data policies” at(https://support.google.com/google-ads/answer/2549063) .

To disable the use of cookies and other identifiers by Google, you may do so by accessing the opt-out page of Google ad at https://support.google.com/My-Ad-Center-Help/answer/12155764) .

• 2） Regarding the distribution of advertisements which uses the function of Conversion Tracking and Custom Audiences of X (Twitter):

The Group Companies post advertisements targeted at users by their interests and preferences on X (Twitter) by using personal information we collect. For details, see the policies for conversion tracking and custom audiences at (https://help.twitter.com/en/safety-and-security/privacy-controls-for-tailored-ads).

• 3） Regarding the distribution of advertisements which uses the function of Custom Audiences and Lookalike Audience of TikTok:

The Group Companies post advertisements on TikTok by using personal information we collect. For details, please see (https://ads.tiktok.com/help/article/custom-audiences) for Custom Audiences and (https://ads.tiktok.com/help/article/lookalike-audience) for the introduction to Lookalike Audience. Please see the link below to change personalized advertisement settings:
https://support.tiktok.com/en/account-and-privacy/personalized-ads-and-data

• 4） Regarding the distribution of advertisements which uses the function of audience and similar audience of LINE

The Group Companies post advertisements on LINE by using personal information we collect. For details, please see (https://www.linebiz.com/jp/manual/line-ads/tracking_006/?list=7161) for distribution by audience and (https://www.linebiz.com/jp/manual/line-ads/tracking_013/) for lookalike audience. Please see the following link for explanations on behavioral targeting advertisements and how to disable such functions: https://terms2.line.me/LINECareer_optout.

• 5) Distribution of behavioral targeting advertisements provided by Yahoo! Japan

The Group Companies post advertisements on Yahoo! Japan and its partner sites by using personal information we collect. For further information, please see the use of personal information on advertisements and other similar services and functions distributed or provided by Yahoo! Japan at: http://btoptout.yahoo.co.jp/optout/index.html.

Please see the link,  https://www.lycorp.co.jp/en/company/privacypolicy/, on the use of information acquired by LY Corporation.

You may disable distribution of behavioral targeting advertisements from Yahoo! Japan through optimal settings at: https://accounts.yahoo.co.jp/privacy/optout/ads.

• 6) Distribution of advertisements which uses Facebook Custom Audience:

The Group Companies post advertises on Facebook, Instagram, Messenger, Audience Network, and Oculus by using personal information we collect. For further information, please refer to About custom audiences from the following link: https://www.facebook.com/business/help/744354708981227. You may disable distribution of advertisements using Facebook Custom Audience by opting out from the Facebook opt-out page linked as follows: https://www.facebook.com/about/ads.

• 7) Advertisement distribution using LinkedIn Matched Audiences:

The Group Companies advertises on LinkedIn by using personal information we collect. For further information, please refer to LinkedIn Matched Audiences from the following link: https://www.linkedin.com/help/lms/answer/a420552?lang=en. Please refer to the overview of LinkedIn ads and the change in your ads settings from the following link: https://www.linkedin.com/help/linkedin/answer/a421454?lang=en.

• 8) Email distribution by RAKUS Co.,Ltd.

The Group Companies consign RAKUS Co.,Ltd. to send out emails regarding recruitment and measure the effectiveness of such emails by using cookies and personal information we collect.

• 9) Regarding the distribution of advertisements which uses the service of Taboola, Inc.

The Group Companies consign Taboola, Inc. to distribute advertisements regarding recruitment by using cookies and personal information we collect.

• 10) Regarding the distribution of advertisements which uses the service of SmartNews, Inc.

The Group Companies consign SmartNews, Inc. to distribute advertisements regarding recruitment by using cookies and  personal information we collect.

• 11) Advertisement distribution using Custom Audiences of Snapchat Ads:

The Group Companies advertise on Snapchat by using personal information we collecter. For further information, please refer to “What are Custom Audiences?” at: https://businesshelp.snapchat.com/s/article/custom-audiences?language=en_US

To learn about advertisements on Snapchat Ads and how to change your advertising preferences, please see: https://help.snapchat.com/hc/en-us/articles/7012345515796-How-do-I-change-my-advertising-and-interest-preferences-on-Snapchat

• 12) Advertisement distribution using Custom Audiences and Customer Match Lists of Microsoft Advertisement:

The Group Companies advertise on Microsoft Bing and other partner websites by using personal information we collect. For further information, please refer to “Custom audiences: Create richer user segments with your own data” at: https://help.ads.microsoft.com/#apex/ads/en/56849/1 and “Customer match: Use your own data to find customers” at: https://help.ads.microsoft.com/#apex/ads/en/56921/1 To learn how to change your settings for advertisements using Microsoft Advertising, please see: https://account.microsoft.com/privacy/ad-settings/signedout?lang=en-US

7. Proper management and ensuring safety of Personal Information

We shall properly and strictly manage Personal Information we collect and/or handle as set forth below:

Establishment of basic policy:

We have established a basic policy that complies with relevant laws, regulations, guidelines, rules, and standards to ensure appropriate handling of personal information.

Establishing rules for the handling of Personal Information:

We have established our Group IMR Regulations and information management rules to ensure appropriate handling of personal information.

Technological Information Security Control Measures:

We manage access to personal information, record and analyze access logs, take measures against computer viruses and malicious software, and implement appropriate network management, among other measures.

Organizational Information Security Control Measures/People Information Security Control Measures:

We have implemented measures to ensure appropriate supervision of the handling of personal information by our employees, including ensuring that our employees receive training on our internal rules and regulations to prevent any unauthorized disclosure, inappropriate use, or other similar incident involving personal information caused by our employees. In addition, we enter into agreements with, or obtain written pledges from, our employees regarding their non-disclosure obligations.

Physical Information Security Control Measures:

We have implemented measures to ensure appropriate physical protection of Personal Information, including the management of our facilities, monitoring access to facilities and/or rooms, and appropriately managing keys that provide access to the foregoing facilities and/or rooms to prevent any unauthorized disclosure, etc. of personal information

8. Disclosure of Personal Data In Our Possession and Filing of Complaints

Please contact us via the methods or contact(s) provided in Section 10 (Contact for Inquiries and Complaints) if you wish to request a “disclosure, etc.” of personal data in our possession or to file a complaint in accordance with the Personal Information Protection Act. For the purpose of the foregoing, “disclosure, etc.” includes, but is not limited to, notifications of purpose of use, disclosures (including disclosures of records on our provision of personal data to third parties), corrections, additions, deletions, or suspensions of use. We will respond to such requests after confirming the identity of the requester.

9. Continuous Improvement of System to Protect Personal Information

We conduct periodic audits of our system to protect Personal Information. In addition, we continue to monitor changes in our business, the state of society, and advances in information management systems, in conjunction with our review of our system to protect personal information, including this Privacy Policy and the Group IMR Regulations, to continuously improve our system to protect Personal Information

10. Contact for Inquiries and Complaints

For inquiries regarding our handling of personal information, please contact us via the inquiry form at the following URL and select “Requests for disclosure, correction, suspension of use, etc. based on the Personal Information Protection Act” as your type of inquiry.

https://www.team-lab.com/en/contact/

During our recruitment process, the Group Companies shall treat the applicants’ personal information obtained through the process strictly confidential and shall handle such personal information as follows.

1. Personal information to be acquired (some may not be applicable depending on the status of application)

• Name, date of birth, address, contact address (phone number and email address)
• Education, experience, academic records, achievements in production (portfolio., etc. )
• Survey at information session
• Information relating to selection and evaluation on online such as online test and examination and information relating to selection and evaluation such as assignment for selection
• Other information of the applicants acquired through selection process and the results of selection

*In case an applicant has a Physically/Intellectually Disabled Person’s Handbook, the Group shall ask for its presentation and make a copy.

2. Purposes of use

The Group Companies shall use “1. Personal information to be acquired” for the purposes of providing the applicants with employment information (including targeting advertisement by the TPDs), employment selection, confirming the history of application, providing to the TPDs, targeting advertisement for users who are similar to the applicants and other business associated with recruitment activities. In case an applicant has joined the Group, the Group shall continue to use “1. Personal information to be acquired” for the employment management.

3. Shared use

Information of an applicant submitted to the Group Companies shall be shared with and among the each of the Group Companies as set forth below to the extent necessary to achieve the “2. Purpose of use”. The person responsible for the management of personal information within the Group Companies is teamLab, Inc. (address: Ogawamachi Shinko Building Floor 6, 2–12 Kandaogawamachi, Chiyoda-ku, Tokyo; Representative Director: Toshiyuki Inoko).

Scope of joint users:

• teamLab Inc.
• teamLab Engineering Inc.
• teamLab Integrate Inc.
• teamLab Sales Inc.
• teamLab Architects Inc.
• Any other companies that have a direct or indirect relationship of capital with the Group Companies such as a subsidiary Group Companies of the foregoing.

4. Voluntary provision of personal information

The provision of Personal Information to the Group Companies is voluntary. However, please note that if Personal Information is not provided, there is a possibility for causing inconvenience to administrative processes in relation to recruitment activity.

5. Destruction of personal information

The Group Companies shall not return any application documents. In the event an applicant is not hired, the Group Companies shall retain personal information and application documents collected for a certain period of time and dispose of them in an appropriate manner.

6. Proceedings for disclosure, revision or suspension of use of personal information

In the event that an applicant requests disclosure, revision or suspension of the use of personal information, the Group Companies will handle such request in compliance with the applicable laws and regulations. If you request disclosure (including disclosure of records on our provision of personal information to third parties), revision or suspension of use of personal information, please contact the recruitment staff of the Group Companies stated in “7. Contact us”. However, please note that we are unable to accept any request for disclosure, revision or suspension of use of information, provided that such information concerns or involves our recruitment and selection decisions, whether a specific application is successful or not, or any other aspects of the evaluation of applicants or applications by the Group Companies.

7. Contact us

For further information or to make a complaint, please contact:

   teamLab, Inc.
   Representative Director: Toshiyuki Inoko
   Address: Ogawamachi Shinko Building Floor 6, 2–12 Kandaogawamachi, Chiyoda-ku, Tokyo


   Recruitment staff of the Group Companies: lab-saiyo@team-lab.com